Apple Mail App – User Guide – Useful Features & Basic Options Setup

The Mac OSX Operating System comes with a pre-installed application called as Apple Mail which offers you with some useful features including offline email access and easy email management. Lets get started using this application and show you some useful options related to it.

The program is available under the Dock and you can find it with the “stamp” type icon on it. The application once opened would show you the following screen with no emails. You need to setup the accounts which you would like to Sync with your device and then the emails would show up.

Apple Mail App Default Window


Setting up Email Account on Mail App :

On the top of the options under the “Mail” application you would get a option which is Preferences. Click on this.

Apple Mail App Preferences


Next you would get a small window showing you with numerous options, here click on the second tab named “Accounts”. On the left there are accounts which you have already setup on your Mac OS X, while you can also add new ones. Click on the + button on the bottom left area to add a new account.

Apple Mail Accounts Preferences


Once you have entered you email account which could either be a Apple iCloud, Google, Aol, Yahoo, Twitter, Facebook, Linked in, Vimeo, Flickr or your self hosted domain email, you would see some additional settings. You will generally get the Incoming Mail Server, Outgoing Mail Server [SMTP], IMAP, Port etc detailed automatically from the email services but if you have a email at your own domain then you need to get the above mentioned details to setup the mail application.

How to Show Gmail Labels & Folders

Few email services offer you to tag your emails under folders or labels and you can see the same in the mail app too. Just click on the “Show” button on the “Inbox” app which would unhide all the options listed on the left section.

Show Hide Labels Mail App


How to Send, Receive, Reply & Forward to Emails

Its pretty easy performing these simple tasks on this application. Once you are on the Inbox section you can find all the emails on the left side section, select any email and then right click on it, you would get a list of many options on the context menu.

Show Hide Labels Mail App


This allows you to not only Send or Reply but also forward the email also as an attachment and redirect the same. You can easily find all the regularly required options in the context menu itself.

How to Attach a File as an Attachment

At times you would be interested in sending some music file or some text document as an attachment with your normal message and this is when you would need this option on the mail application. When you are on the Compose Window, you would find a small Icon which looks like an “Paper Clip” which you need to click, following which you would be taken to the selection window where you can select the file you wish to send.


Apple Mail App Compose Attachment

How to Add Signature to Emails Sent

Its pretty easy to create a default signature for every different email account you add to the Mail Application. Just click on the Preferences option from the Menu and then you would find a option of “Signatures” under the different tabs. Here you can select the account for which you would like to setup and then click on the + symbol. It would show you the first signature under “Signature #1” with your name and email on the actual content area. You can edit and set this as your default signature though there is a option to either select signatures in sequential orders or in a random order as shown below.

Setup Apple Mail App Signatures

Overall this was a quick guide on the Apple Mail Application for first timers who have just purchased a Apple Computer and are using it for the very first time. If you need any other assistance around the mail app let us know in the comments section and we would be guiding you on the same.

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